J-Pharma Co., Ltd. (hereinafter referred to as “the Company”) complies with the Act on the Protection of Personal Information, other related laws/regulations, and guidelines, as well as this Privacy Policy.
1. Proper collection and use of personal information
The company will acquire and use personal information by appropriate means.
2. Purpose of using personal information
The company uses personal information for the following purposes. We will not use personal information beyond this scope without the consent of the individual, except in cases permitted under the Act on the Protection of Personal Information or other laws and regulations.
| 1 | Information on physicians, pharmacists, other medical professionals, and persons involved in research institutions related to medical and pharmaceutical sciences | Survey, research, and development in the field of medicine and pharmacy |
|---|---|---|
| Request and conduct of clinical trials of pharmaceuticals and other products | ||
| Request and management of lectures, advisory services, etc. | ||
| Notifications and reports to the government and other public offices | ||
| Distribution of release information and provision of information | ||
| Ensuring appropriate and seamless communication with medical professionals and researchers | ||
| 2 | Information about the subject of the clinical trials and other research | Contact and payment of compensation for health damage caused by clinical trials of pharmaceuticals and other products, life science and medical research, etc. |
| Use for purposes for which consent was obtained from the participant when participating in a clinical trial of a drug, life science/medical research, or other research ※ Information about participants in clinical trials and life science/medical research is usually obtained after the data processing at medical institutions, etc. that does not allow identification of specific individuals but may be obtained as personal information in exceptional cases. |
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| Human genome and genetic analysis research ※Although we generally do not obtain information that can immediately identify individuals, such as names, we may obtain genomic data that corresponds to personal identification codes. Please see below link for the information we disclose based on our research ethics guidelines. 6e1d0a658262ea98d1c99497588d2509.pdf (j-pharma.com) |
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| 3 | Information on shareholders | Sending of various information and materials as specified in the Companies Act, etc. |
| Holding and operation of general meetings of shareholders, etc. | ||
| Distribution of release information and provision of information | ||
| Ensuring appropriate and seamless communication with shareholders | ||
| 4 | Information on outsourcing companies, consultants and other business partners | Administrative communications necessary for outsourced operations (consultations, confirmations, instructions, requests, etc.) |
| Review and management of information related to outsourcing (contracting) of business | ||
| Efficient execution of outsourced (contracted) operations | ||
| Identification of qualifications, job skills, experience, etc. | ||
| Notifications and reports to the government and other public offices | ||
| 5 | Information on public relations | Distribution of releases and event information to investors and media |
| Examination, investigation, and response to the content of consultations, communications, etc. | ||
| Various information and communications to the press, etc. | ||
| Ensuring appropriate and seamless communication with other persons related to public relations work | ||
| 6 | Information on the Company’s officers, employees, etc. (including retirees) | Providing human resources services and communications on employment management and benefits for directors, officers, employees, etc. |
| Issuance and communication of various certificates | ||
| Post-retirement procedures and communications | ||
| The Company’s other personnel policies and employment management purposes | ||
| Ensuring appropriate and seamless communication with directors, employees, etc. | ||
| 7 | Information on candidates and applicants for employment | Consideration and decision on whether or not to hire the applicant |
| Providing and communicating information related to recruitment | ||
| Ensuring appropriate and seamless communication with potential employers and applicants | ||
| 8 | Objective of use of personal information concerning persons who contact us | Examination, investigation, and response to the content of consultations, communications, etc. |
| Ensuring appropriate and seamless communication with persons who have contacted us |
3. Provision of personal information to third parties
The Company will not provide personal information to a third party without obtaining the prior consent of the website user or as permitted under the Act on the Protection of Personal Information or other applicable laws and regulations.
4. Safe Management of personal data
The Company properly manages personal data through our internal operating system and employee training and will take necessary and appropriate measures for the safe management of personal data, including leakage, loss, or damage of personal data.
5. Requests for notification of purpose of use, disclosure, correction, etc., or suspension of use of personal information
When the Company receives a request from an individual regarding disclosure (including disclosure of records of provision of personal data to third parties), correction, addition, deletion, suspension of use, elimination, suspension of provision to third parties, or notification of purpose of use (hereinafter referred to as “disclosure, etc.”) of retained personal data, we will respond promptly and in good faith in accordance with the provisions of the Act on the Protection of Personal Information.
Please note that the Company may not be able to comply with the request when the request does not meet the requirements of the Act on the Protection of Personal Information, or when there are reasons permitted under the Act on the Protection of Personal Information or other laws and regulations to refuse disclosure, etc.
Please note that a fee of 1,000 yen per case will be charged for notification and disclosure of the purpose of use.
6. Use of Cookies and Google Analytics
In order to identify a user’s computer, this site may send data called a cookie and record it on the user’s hard disk. Through the use of cookies, the Company is able to obtain information about the user’s computer, the status of browsing this site, etc.
The Company uses cookies to improve the convenience of our users and for statistical analysis of the use of our website. The Company will not use cookies in combination with other personal information to identify a user without informing the user in advance.
Users can disable cookies through their browser settings. Please note that, in such cases, some of the services on this site may not be available.
This website uses Google Analytics, a service provided by Google, for the purpose of analyzing the usage of this website. Google Analytics obtains certain information, such as the browsing history of this website, and analyzes the usage of this website, and the Company obtains the results of such analysis from Google to understand the usage of this website.
For more information about how data is collected and processed by Google Analytics, please see the below website.
https://www.google.com/policies/privacy/partners/
7. Contact for inquiries
Requests for disclosure, etc., opinions, questions, complaints, and other inquiries regarding our handling of personal information are accepted via our inquiry form. After receiving your request for disclosure through the form, we will send you a request form for disclosure of personal information, etc.
8. Continuous improvement
The company will review the status of our operations regarding the handling of personal information from time to time, strive for continuous improvement, and may change our privacy policy as necessary.
Enactment date: January 17, 2024
Note: This English translation is for reference purposes only and is not a legally definitive translation of the original Japanese texts. In the event a difference arises regarding the meaning herein, the original Japanese version shall prevail as the official authoritative version.
